Effective date: November 7, 2026
These Terms and Conditions (the Terms) are a legal agreement between you and BeezNxt (BeezNxt, we, us, or our).
These Terms govern your access to and use of the BeezNxt website, applications, application programming interfaces, cloud synchronization, support, and related services (collectively, the Service). By creating an account, clicking an acceptance control, or using the Service, you agree to these Terms and acknowledge our Privacy Policy. If you do not agree, do not use the Service.
1. Who may use BeezNxt
The Service is currently offered for business use in the Philippines.
Account owners and authorized users must be at least 18 years old. You must have legal capacity to enter a binding contract, and use the Service for lawful business purposes. If you use BeezNxt for a company or other organization, you represent that you have authority to bind that organization. In that case, you and Customer include that organization.
The person who creates the business account is treated as the account owner unless ownership is lawfully transferred and accepted by us. The current free tier permits one user per business account. Separate staff or employee login accounts are not currently available, and the account must not be shared among multiple people. Separate employee accounts are planned for a future premium plan, subject to implementation and the plan terms disclosed when offered. Their availability or release date is not guaranteed.
2. What the Service does
Internal use and tax-document disclaimer
BeezNxt is intended solely for internal business management and recordkeeping. It is not currently a Bureau of Internal Revenue (BIR)-accredited sales or invoicing system. No receipt, sales record, invoice, report, printout, PDF, image, export, or other document generated by BeezNxt constitutes an official receipt, sales invoice, VAT invoice, non-VAT invoice, or other BIR-authorized tax document, regardless of its title or appearance.
You must continue to issue duly authorized invoices and, where required, official receipts or other supporting documents through the methods required by applicable law. BeezNxt-generated documents do not replace those documents or your statutory books and records and must not be represented as doing so. You remain solely responsible for your business's compliance with all applicable tax regulations and other laws, including registration, invoicing, recordkeeping, reporting, filing, payment, permits, and any required system registration or accreditation. Using BeezNxt does not satisfy or waive any such requirement. This allocation of your business's compliance obligations does not exclude obligations or liability that applicable law places on us.
BeezNxt is a sales, inventory, and business management platform. Depending on the version and plan, it may provide tools for products and inventory, sales and returns, purchases, customers, suppliers and vendors, employees, expenses and income, receivables and payables, payment records, reports, attachments, business locations, and receipt printing.
BeezNxt is an operational recordkeeping tool. It is not a bank, payment processor, accounting firm, tax adviser, lawyer, auditor, or government filing service. A payment entry in BeezNxt records information supplied by the Customer; BeezNxt does not transfer the underlying funds or verify that a payment occurred. You remain responsible for professional advice, statutory books, official receipts or invoices, taxes, permits, payroll, employment compliance, and filings required for your business.
We may add, change, limit, or discontinue features to improve security, reliability, legal compliance, or the Service. If a change materially reduces a paid Service, we will provide notice or a remedy when required by applicable law or the applicable purchase terms.
3. Accounts and security
You agree to:
- provide accurate, current, and complete registration and business details;
- keep account details updated;
- use a strong, unique password and protect passwords, passcodes, tokens, and
- keep the current single-user account for your own use and do not share
- promptly notify us at support@beeznxt.com if you suspect unauthorized access
devices;
credentials with staff, employees, or other people; and
or a security incident.
You may not share an account in a way that defeats user permissions, audit logs, plan limits, or security controls. You are responsible for activity under your account unless caused by our breach of these Terms or applicable law.
4. License and permitted use
Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, and revocable license to install and use the available BeezNxt applications and access the Service for your internal business operations during the term of your account.
You may not:
- copy, sell, rent, sublicense, distribute, or commercially exploit the Service
- reverse engineer, decompile, or attempt to discover non-public source code,
- bypass access controls, rate limits, subscription limits, report-credit
- probe, scan, disrupt, overload, or introduce malware into the Service;
- scrape or use automated access that is not provided or approved by us;
- impersonate another person or misrepresent your authority;
- use the Service to violate privacy, intellectual-property, consumer,
- upload unlawful, infringing, deceptive, harmful, or malicious material.
except as expressly allowed in writing;
except to the limited extent the restriction is prohibited by law or an applicable open-source license;
rules, advertising controls, or security features;
employment, tax, anti-fraud, or other laws; or
Open-source components included in the app or service are licensed under their own license terms, which control for those components. The BeezNxt name, logos, and brand assets are not licensed except as necessary to identify the Service.
5. Customer Data
Customer Data means the information, records, files, and other content that you or your authorized users enter, import, upload, generate, or synchronize through the Service. As between you and BeezNxt, you retain your rights in Customer Data.
You grant us and our service providers a limited right to host, copy, transmit, process, display, and back up Customer Data only as reasonably necessary to provide, secure, support, and improve the Service; comply with law; and enforce these Terms. Our handling of personal data is described in the Privacy Policy.
You are responsible for Customer Data, including its accuracy, legality, and the instructions given to us. In particular, if you enter or import information about employees, customers, suppliers, vendors, or other individuals, you represent that you have a lawful basis and authority to do so, have provided required notices, and will honor those individuals' rights. Do not use BeezNxt to store data that is unnecessary for your business purpose or data that the Service is not designed to protect, such as full payment-card numbers, CVVs, online-banking credentials, or government account passwords.
6. Offline use, synchronization, and exports
Offline operation is limited to customer creation, sales checkout, and sales creation, using data already available on the device. These workflows support fast-paced transaction entry. Newly created customer and sale records are stored locally and uploaded when connectivity is available and synchronization completes. Other features require an internet connection; offline creation does not extend to editing existing cloud records, purchases, separate payment-management actions, reports, or account-management features. You must complete initial setup and synchronize the data needed for transactions before working offline.
Offline operation creates inherent risks, including delayed updates, duplicate or conflicting entries, and loss of unsynchronized data if a device is lost, damaged, reset, uninstalled, or replaced. Keep devices secure, allow synchronization to complete, review synchronization warnings, and maintain exports or other records appropriate for your business.
Although we take reasonable steps to preserve Customer Data, BeezNxt is not a substitute for the Customer's own legally required books, records, or backup program. You should periodically export important reports and records and verify their completeness.
7. Device permissions and connected equipment
Optional features may request access to the camera, selected photos, contacts, Bluetooth, USB, or the local network. Printer discovery on older Android versions may require a system location permission even though BeezNxt uses it to discover compatible printers. You may deny permissions, but the related feature may not work.
You are responsible for compatible devices, printers, network configuration, paper, consumables, and safe operation of connected equipment. We do not guarantee compatibility with every device, printer, operating-system release, or network environment.
8. Advertising and report credits
The Service may display native, banner, or rewarded advertising provided by third-party advertising services. Where offered, you may choose to complete a rewarded advertisement to generate a report or receive a limited in-Service report benefit.
New business accounts receive five initial report-generation credits shared across the business account. These credits do not automatically renew or reset. Where the rewarded-report feature is available, completing an eligible ad permits generation of one eligible report after the ad provider confirms the reward. Availability may differ by platform and device. Credits are not currently available for purchase. We may change future promotional credit allocations with notice where appropriate.
Report credits and ad-based rewards:
- are licenses to use a feature within BeezNxt, not money or stored value;
- have no cash value and may not be sold or transferred;
- may be subject to technical, fraud-prevention, plan, and availability limits;
- may be corrected or removed if granted through error, manipulation, or abuse.
and
Advertising privacy choices and third-party processing are described in the Privacy Policy. We do not control the content or availability of third-party ads and do not endorse advertised products or services.
9. Fees, plans, trials, cancellation, and refunds
BeezNxt is currently free with advertisements. We do not currently charge subscription fees or sell report credits, and no automatic paid renewal applies. There is therefore no current subscription to cancel or service fee to refund. You remain responsible for your internet, mobile data, equipment, and other third-party costs.
We may introduce optional paid subscription plans later. Before any purchase, we will disclose prices, currency, taxes, features, limits, billing periods, renewal terms, cancellation methods, and applicable refund terms, and obtain your acceptance and any required payment authorization. Creating a free account does not authorize future charges. Mandatory consumer remedies remain available.
10. Support and complaints
For support or complaints, email support@beeznxt.com. Include your account email, a clear description, relevant dates, and any non-sensitive error reference. Do not email passwords, passcodes, full card details, or other credentials.
We will acknowledge and investigate complaints within a reasonable time and aim to provide a substantive response or status within seven calendar days. This internal process does not remove any remedy available under applicable law.
11. Third-party services and links
The Service relies on third parties for hosting, object storage, transactional email, abuse prevention, advertising, app distribution, diagnostics, and observability. It may also link to third-party websites or work with third-party hardware. Third parties may apply their own terms and privacy policies.
We are not responsible for third-party products, services, content, or outages outside our reasonable control. This does not limit responsibility that the law does not allow us to exclude.
12. Intellectual property and feedback
Except for Customer Data and third-party components, the Service and all related software, designs, text, graphics, trademarks, and technology are owned by us or our licensors and are protected by applicable law.
If you voluntarily submit feedback or suggestions, you grant us a worldwide, perpetual, irrevocable, royalty-free right to use them without restriction or compensation, provided we do not publicly identify you as the source without permission.
13. Suspension and termination
You may stop using the Service at any time. The company owner may request account deletion in the app by confirming the account password.
We may restrict or suspend access when reasonably necessary to:
- prevent or address a security threat, fraud, unlawful activity, or material
- respond to a legal or government request;
- address a material or repeated breach of these Terms;
- protect other users or the integrity of the Service; or
- address overdue fees under an applicable paid plan.
harm;
Where practicable and lawful, we will give notice and an opportunity to remedy the issue. We may terminate an account for a serious or uncured breach.
When the owner confirms account deletion, access is disabled and active sessions are revoked immediately. The production service is designed to schedule permanent deletion of the account's tenant database records and stored files after 30 days. During that period, the owner may request reactivation by emailing support@beeznxt.com from the registered email address. We verify ownership before reactivating the account and cancelling scheduled deletion. Contact us promptly before the deadline so verification can be completed. After permanent deletion, restoration is unavailable.
Account deletion is not a substitute for records the Customer must retain by law. Limited information may be retained where necessary for legal obligations, security, fraud prevention, dispute handling, or the establishment, exercise, or defense of legal claims, as described in the Privacy Policy.
Sections that by their nature should survive termination—including ownership, accrued payment obligations, disclaimers, legal remedies, indemnity, and dispute provisions—will survive.
14. Availability and updates
We aim to operate a reliable Service but do not promise uninterrupted or error-free operation. Maintenance, internet failures, third-party outages, device problems, emergencies, or events outside reasonable control may affect availability. Install security and compatibility updates promptly. We may stop supporting obsolete app or operating-system versions after reasonable notice where practicable.
15. Disclaimers
To the maximum extent permitted by law, the Service is provided as is and as available. We disclaim implied warranties of merchantability, fitness for a particular purpose, non-infringement, uninterrupted availability, and accuracy to the extent those warranties may lawfully be disclaimed.
You are responsible for reviewing transactions, inventory quantities, tax settings, report parameters, calculations, exports, and printed documents before relying on them. No report, forecast, cost calculation, or other output is professional accounting, tax, financial, employment, or legal advice.
Nothing in these Terms excludes an express warranty we separately provide or a statutory warranty or consumer right that cannot be waived.
16. Responsibility and legal remedies
These Terms do not impose a fixed monetary cap on our liability. Responsibility for loss or damage, and the remedies available to either party, will be determined under applicable law, taking account of the circumstances and any legally enforceable provisions of these Terms. Nothing in these Terms excludes or limits liability or rights that cannot lawfully be excluded or limited, including responsibility for fraud and applicable privacy and consumer rights.
17. Indemnity for business misuse
To the extent permitted by law, a Customer using the Service for business purposes will defend and indemnify us and our personnel against third-party claims, damages, and reasonable costs arising from the Customer's unlawful Customer Data, infringement of third-party rights, or material breach of Sections 4 or 5. This obligation does not apply to the extent a claim was caused by our breach, negligence, willful misconduct, or violation of law. We will provide reasonable notice and allow the Customer to control the defense, subject to our right to participate and approve any settlement that admits our fault or imposes obligations on us.
18. Governing law and disputes
These Terms are governed by the laws of the Republic of the Philippines, without regard to conflict-of-laws rules. Before filing a court action, please send the complaint described in Section 10 so both sides can attempt a good- faith resolution.
Subject to mandatory consumer law and the jurisdiction of government agencies, the courts of Quezon City, Philippines will have exclusive venue over disputes arising from these Terms or the Service. Nothing here prevents either party from seeking urgent injunctive relief or using a government complaint process.
19. Changes to these Terms
We may update these Terms for legal, security, operational, or product reasons. We will post the revised Terms and update the effective date. If a change is material, we will provide reasonable additional notice through the Service, email, or another appropriate method before it takes effect. Continued use after the effective date means acceptance of the revised Terms. If you do not agree, you must stop using the Service and may request account deletion.
20. General terms
These Terms, the Privacy Policy, and any applicable order or purchase terms are the entire agreement regarding the Service. If a provision is unenforceable, it will be modified only to the minimum extent necessary and the remaining terms will continue. Failure to enforce a provision is not a waiver. You may not assign these Terms without our written consent; we may assign them as part of a merger, reorganization, financing, or transfer of the Service, subject to applicable law and continued protection of personal data. Neither party is liable for delay caused by events beyond reasonable control, except for payment obligations already due.
21. Contact us
For support or questions about these Terms, email support@beeznxt.com. For privacy requests or concerns involving personal data, email privacy@beeznxt.com.